Executive Assistant, Legal Department

Summary

We are recruiting for an Executive Assistant, Legal Department.    Our growing legal department is seeking to add an experienced Legal Administrative Assistant. The ideal candidate will be highly organized, comfortable supporting a team, skilled at managing competing priorities, and will have a minimum of 8 years’ prior experience providing administrative support in a corporate legal setting or similar, transferable experience. This role reports to the Senior Legal Operations Manager at Perdue and will work with all members of the legal department in various functional areas.

This position has a target wage of  $32.00  - $48.00 per hour, based on shift, experience and qualifications with annual bonus available (variable depending on performance). Overtime may be available. 

In addition to hourly wages, Perdue offers a competitive benefits package, including medical/Rx, 401(k) with employer match after 1 year, critical illness, accident insurance, dental, vison, life insurance, optional group life insurance, short-term and long-term disability protection, flexible spending accounts and paid time off.  

Principal and Essential Duties & Responsibilities

•  
• Consult with the Senior Legal Operations Manager to prioritize and meet department administrative needs as assigned by manager, attorneys, and paralegals.
• Log all inbound legal correspondence and route to appropriate team member for handling.
• Maintain clear, organized files.
• Printing, copying, faxing, scanning, preparing mail or packages for shipping.
• Manage calendars, schedule meetings, book travel, complete and submit T&Es. 
• Draft and proofread legal correspondence, such as cover letters, emails, or memos.
• Assist in drafting and deploying basic template-based agreements, such as NDAs 
• Serve as the super user and administrator for department E-Billing and Matter Management systems and provide back-up administrator support for other department legal technology solutions.

Minimum Education and Experience Required

Education: High School Diploma required.

Experience: Minimum 8 years’ experience as an administrative assistant in a corporate legal department or law firm. Experience working with E-Billing or Matter Management software a plus.

Skills:

•  
• Strong written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Strong skills in Microsoft Office Suite.
• Quick to learn new software and must be able to routinely navigate multiple software platforms.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Attributes:

• A collaborative, team-first attitude. 
• An interest in legal technology solutions.
• Equally passionate about efficiency and accuracy.
• Flexibility to shift focus and manage competing priorities. 
• Willing to provide administrative support to the team.

Environmental Factors and Physical Requirements

1. Position is mostly sedentary but may require occasional moving to other offices or buildings.
2. May need to move light equipment or supplies from one place to another.
3. May need to access files, supplies and equipment.
4. Work activity is in an office, open-partitioned, cubicle environment.